Accounts Payable and Payroll Specialist in East Alton, IL

Accounts Payable and Payroll Specialist

We offer best-in-class benefits including medical, dental, vision, flex spending, and health savings accounts; 401(k) retirement with company match; life and disability insurance; and paid time off including sick, vacation, and holidays; comprehensive training and development and career growth opportunities.

JOB DESCRIPTION

Main responsibilities include:

  • Responsible for full-cycle accounts payable, including entering, coding, and processing a high volume of invoices in accordance with established policies and procedures.
  • Ensure all subcontractor and purchase order invoices are applied to open commitments and work with project managers for any invoices outside the current commitment amount until final resolution.
  • Process regular check runs to ensure all payments are paid timely and in accordance with established policies.
  • Respond timely to inquiries from subcontractors and other vendors on outstanding payments, including following through to final resolution.
  • Prepare and process union employee payroll runs.
  • Handle filing as it relates to union payroll, health and welfare, and various fund contributions for union employees.
  • Perform payroll tax and regular withholding filings.
  • Assist with the annual filings for Helmkamp Construction Co and related parties to ensure complete, accurate, and timely filing of required information in compliance with IRS regulations.

Job Qualifications:

  • Minimum 3 years experience in union payroll and union reporting.
  • Knowledge of construction accounts payable functions preferred.
  • Strong organizational skills and attention to detail.
  • Excellent time management skills and the ability to multi-task and prioritize work.
  • Ability to maintain a high level of confidentiality.
  • Continuous improvement mindset.
  • Proficient in MS Office.
  • Computer skills and knowledge of office software packages.

We believe it takes great employees to build a great organization – and we’re passionate about helping our people grow professionally and embrace teamwork in everything they do.

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